Did you begin 2015 with any New Years resolutions? Are you still sticking with them or have they fallen by the wayside? If your resolution has failed already, then you’re in the majority – over 90% of resolutions fail by the end of January.
But why do so many peoples resolutions fail so soon? Probably because they got distracted. Possibly a lack of focus meant they weren’t able to concentrate on building good habits, and instead stuck with the old bad habits. Odds are they just didn’t plan ahead well enough – most likely they need to get better organised.
How well organised are you? Are you easily distracted? Prone to procrastination? Do you need help to stay on track, towards achieving your goals? Do you feel snowed under with work? Are you losing tracking of emails, forgetting about tasks and losing your to-do list? Are you finding it difficult to co-ordinate projects with colleagues? Do you need to get more organised?
The benefits of being better organised are numerous, such as:
• You will be more productive
• You will be able to manage your time more effectively
• You will be able to set & achieve goals efficiently
• You will be able to meet deadlines
• You will be more relaxed
• You will be able to focus & reduce any distractions
• You will have more energy
• You will be able to eliminate any possible stress
• You will reach your full potential
There’s various things you can do to get better organised such as managing your time effectively, making a to-do lists, setting goals, prioritising, delegating where possible, etc. But how do you keep on top of all of these things? How do you oversee everything, not just for the day or the week or the month, but for the whole year? The answer is to use a project management tool – it will make your life much easier.
The good news is there are lots of online project management tools & apps that can help you get organised, keep track of things and be more efficient – both for your home life and at work.
Below are some of the online tools available. Many are free, so if you want to get better organised then check them out and see what suits you best:
Trello is the free, flexible, and visual way to organize anything with anyone. The image above is a Trello board. It’s a list of lists filled with cards, used with a team or by yourself.
Drop the lengthy email threads, out-of-date spreadsheets, no-longer-so-sticky notes, and clunky software for managing your projects. Trello lets you see everything about your project in a single glance.
Trello has everything you need to organize projects of any size – whether it’s planning a holiday or organising a work project.
Drag and drop cards between lists to show progress. Add as many people as you need and drag them to cards. Add and reorder lists as you need. Trello adapts to your project, team, and workflow.
You’ll see everything about your project just by glancing at the board, and it all updates in real-time. There’s nothing to set up and everyone gets it instantly.
Trello is simple on the surface, but cards have everything you need to get stuff done. Post comments for instant feedback. Upload files from your computer, Google Drive, Dropbox, Box, and OneDrive. Add checklists, labels, due dates, and more. Notifications make sure you always know when important stuff happens.
Asana is a web and mobile application designed to enable teamwork without email. It was founded by Facebook co-founder Dustin Moskovitz and ex-engineer Justin Rosenstein, who both worked on improving the productivity of employees at Facebook.
Asana puts conversations & tasks together, so you can get more done with less. Since its mobile friendly you can run your day, your team, and your company with from everywhere.
Once you’ve added projects and tasks in Asana, you can start communicating directly on those tasks, instead of in email.
Unlike email, conversations in Asana are tied to the work that needs to get done; your workflow will be more structured, and you’ll be less likely to lose information in the abyss of your email inbox.
Podio is a freemium cloud-based collaboration service .All the stuff in your daily work life that you wish could just go somewhere for you or your team to see, you can put on Podio. It gives structure to help you or your team work better; less distractions, less confusion – more focus and clarity.
There’s no cracks for pieces of your projects to fall through here. From simple tables to dynamic card boards, choose the view that best visualizes your work – and create reports that keep you up to date on your progress.
It’s easy to keep everyone on the same page, with Podio tasks. Assign tasks, attach files and discuss details by adding comments. You’ll get a simple overview of what’s being done, without everyone being slowed down by status emails.
Start getting organised today
As General Patton said, “A good plan violently executed now is better than a perfect plan executed next week.”, so don’t wait around for ages wondering which one to use. Check them all out today and find out what suits you best. Spending 1-2 hours today finding the best project management tool for you, will help you get organised for the rest of the year. Time spent now will pay off by saving you hundreds of hours wasted in future.
For example, are you are a visual person? If so, then Trello may suit you best. Will you be using it mainly for business projects? Then maybe Asana may be best for you, plus it has excellent email integration. Plus it’s free for smaller businesses….. you decide.
Sign up to them all, test them out, check out the features, ask yourself what you want to organise – then see which fulfils your needs best.